Why LobbyWorks? Each day scores of visitors pass through the entrances to your facility. Having the ability to screen and track them can contribute substantially to the safety and protection of your personnel and property. With LobbyWorks 4.0, you can improve lobby and security desk productivity by scanning business cards or drivers licenses to quickly register visitors, and provide voice coaching to guide visitors during the registration process. It also captures photos for new visitors, and identifies returning visitors. For companies that have made significant investments in perimeter security and access control, the ability to automatically screen and track visitors is an essential part of a complete security plan:
• Screen for visitors on a watch
list
• Scan barcodes on pre-registration confirmation e-mails to quickly register visitors on-site • Receive remote visit approvals from a security guard or hosting employee to complete registration • Support local employee login at the kiosk to sign in, authorize a visit, and sign out a visitor • Display non-disclosure agreements or visitation rules and capture the visitor’s confirmation LobbyWorks is simple to deploy and can be used as either a standalone or networked solution. It’s flexible and powerful enough to meet the needs of small and enterprise customers with diverse visitor management processes and policy requirements. In addition to customizing the support screen background, you can also use LobbyWorks to display safety or promotional videos. LobbyWorks can act as a concierge by provide visitors with site information such as directions to airport, hotels, and restaurants in the area, company promotional messaging, etc. LobbyWorks is a simple and cost effective way to: • Determine who is in your facility at all times • Identify unwanted visitors • Eliminate abuse of visitor badges • Protect visitor confidentiality • Facilitate communication between hosts, visitors, and security personnel How it works. In a matter of a few seconds, you can:
1. Scan a business card or drivers
license
to gather information
about the visitor. For pre-registered and returning visitors, badges may already be waiting for the visitor
upon arrival and simply need to be scanned for check in. If required,
LobbyWorks™
can display visitation rules or
a short safety video.
2. Take a photo of the visitor and match it with the visitor information. 3. Discretely perform security checks to ensure the visitor is expected,not on a visitor watch list, and have the visit authorized in real-time. During registration, LobbyWorks also consistently checks the visitor information against your list of barred visitors. The use of such a list is crucial in securing your site. LobbyWorks checks for potential matches based on names and aliases, drivers license numbers, pictures and more. In addition, LobbyWorks checks the visitor’s information against expected visitors and those who have been on site before to reuse their information and process them more quickly as returning visitors.
4. Print an individual professional badge with the visitor’s name and photo, expiration time, host name, valid
access areas and any other required information. Visitor badges can be printed on B/W thermal direct label
printers, inkjet or laser color printers or dye-sublimation printers. Visitor badges can have features such as
time-expiring stamps or tamper-resistant inks.
5. While on site, LobbyWorks proactively tracks if the visitor signs out as expected. For expired
visits, LobbyWorks can contact the host to check if the visitor is still on site. This ensures that visitors
are monitored at all times and that hosts enforce your sign out policy.
LobbyWorks ™ 4.0 Visitor Management System Includes: LobbyWorks™ Front Desk Register and track visitors. Includes: photo ID/business card scan, photo and signature capture, badge printing, visitor sign in/out tracking, watch list filtering, emergency list report, delivery and asset tracking, visitor access card tracking and much more. LobbyWorks Kiosk Self-registration station for high traffic or unattended lobby. Ergonomically designed with voice coaching. Visitors enter their information and are then authorized remotely by a security desk or the host employee. LobbyWorks Web Center Used by employees to pre-register their visitors and by authorized security personnel to view visitor traffic in real time as well as validate, sign in and sign out visitors’ badges. LobbyWorks Notify Used by employees at their workstation to get a real-time pop-up when their visitor arrives or if their visitor requires immediate authorization. Also used to proactively track expired visits. LobbyWorks Reports Allows authorized personnel to generate detailed visitor traffic reports and graphs for each day, week, month or year. View traffic per employee, visitor, department, location, building or company - true reporting flexibility at your fingertips. LobbyWorks Administrator Tap into LobbyWorks flexibility and power to tailor it to your specific facility and business needs. Control security policies for visitors and contractors, user permissions, badge and report templates and much more.
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Security Systems, Inc, 2009. All Rights Reserved.